Cohort validation pack

CRIS BSMHFT

Birmingham CRIS

Generated 6 Oct 2026, 10:36 · ID 29

Unverified

Last verified: 16/04/2026

Instructions for reviewers

Review each field against your knowledge of this cohort. Mark Accurate if the value is right, Needs correction if it is wrong or inaccurate (add notes), Not sure if you cannot verify it, or Does not apply if the field is not relevant.
Evidence shown is from our source registry. Fields marked No source yet hold values we could not yet pin to a document — those were AI-inferred and need your input most. Fields marked Searched — not published are ones we looked for and could not find publicly; the note lists where we checked.
Your selections and notes are kept in this browser tab only (not sent to the database). Print or save as PDF when finished, then return it to the DIGIT team.

Overview

Total fields

Field-cited

Whole-record source only

AI-inferred, no source yet

Searched — not published

No value held

Needs review

Source coverage

Summary of how well fields in this pack are linked to evidence.

Field	Current value	Evidence	Source evidence	Response	Notes / correction
Field-level source coverage Optional	34 of 70 reviewable fields are cited to a source (49%) · 7 with no source yet · 29 searched — not published · 30 with no value held	Computed	No citation linked to this field yet.	Response for Field-level source coverageAccurateNeeds correctionNot sureDoes not apply No response selected	No notes

Identity and ownership

Field	Current value	Evidence	Source evidence	Response	Notes / correction
Short name Required	CRIS BSMHFT	Field-cited	BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: Page title “Clinical Record Interactive Search (CRIS) - Birmingham and Solihull Mental Health NHS Foundation Trust” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/	Response for Short nameAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Full name Required	Birmingham CRIS	Field-cited	BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: Page title “Clinical Record Interactive Search (CRIS) - Birmingham and Solihull Mental Health NHS Foundation Trust” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ full_name 'Birmingham CRIS' is the Trust's short label for this implementation (distinct from the page H1, which is the national CRIS product name).	Response for Full nameAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Managing organisation Recommended	Birmingham and Solihull Mental Health NHS Foundation Trust	Field-cited	BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: Site branding “Birmingham and Solihull Mental Health NHS Foundation Trust” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/	Response for Managing organisationAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Primary site Recommended	Birmingham and Solihull Mental Health NHS Foundation Trust (site #51)	Field-cited	BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: Trust context “Birmingham and Solihull Mental Health NHS Foundation Trust have implemented a system called Clinical Record Interactive Search (CRIS).” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ primary_site_id=51 is the BSMHFT NHS Trust site row that matches the named custodian organisation.	Response for Primary siteAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Website URL Recommended	https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/	Field-cited	BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: Canonical URL “N/A” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ website_url matches the Trust CRIS information page used as primary custodian documentation.	Response for Website URLAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Catalogue of Mental Health Measures URL Recommended	No value held	No source yet	No citation linked to this field yet.	Response for Catalogue of Mental Health Measures URLAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Contact name Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: Page provides a departmental mailbox but not a single named CRIS contact person in the extracted body text.	Response for Contact nameAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Contact email Recommended	bsmhft.researchanddevelopment@nhs.net	Field-cited	BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: Contact “For further information on CRIS at the Trust, please email: bsmhft.researchanddevelopment@nhs.net” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/	Response for Contact emailAccurateNeeds correctionNot sureDoes not apply No response selected	No notes

Summary and status

Field	Current value	Evidence	Source evidence	Response	Notes / correction
Description Required	De-identified research database derived from Birmingham and Solihull Mental Health NHS Foundation Trust's Rio electronic patient record: records are processed to remove direct identifiers before use for approved research, audits, and service evaluation via CRIS (no new primary data collection).	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Abstract “allowing in-depth secondary analysis of both numerical, string and free text data, whilst preserving anonymity through technical and procedural safeguards.” Page: https://doi.org/10.1186/1471-244X-9-51 Second provenance row documents the generic CRIS / case-register architecture referenced by the Trust page (SLaM/KCL origins). BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: What is CRIS? “CRIS allows us to safely and securely retrieve data from the Trusts Electronic Medical Record System (Rio), de-identify it to protect service user identities, and then upload it to a secure database.” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/	Response for DescriptionAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Total N Required	No value held	Not published	Searched — not published UNSOURCEABLE: No public trust-specific cumulative service-user / record count for BSMHFT CRIS was found on the Trust CRIS page (2026-04-16). HDR UK Innovation Gateway was searched at https://healthdatagateway.org/search?search=Birmingham%20CRIS without capturing a BSMHFT CRIS dataset census in the agent session. DPUK cohort directory was searched at https://data.dpuk.ukserp.ac.uk/cohortdirectory/Search?q=CRIS without locating a BSMHFT-specific CRIS cohort entry with a numeric total.	Response for Total NAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Total N qualifier Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: total_n is NULL; qualifier not applicable.	Response for Total N qualifierAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Year established Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: BSMHFT CRIS page states the national programme has run >10 years but does not name a go-live year for the Trust implementation; no separate dated launch reference was captured in reviewed Trust pages.	Response for Year establishedAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Active cohort Recommended	Yes	Field-cited	BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: Present tense operations “All projects wishing to use CRIS are required to submit a written application via the UKCRIS system.” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Ongoing application and governance text indicates an operational system → is_active TRUE. Mandatory ISRCTN API sweep (https://www.isrctn.com/api/query/format/default?q=BSMHFT&limit=50; local_file cohorts/cris-bsmhft/isrctn_api_bsmhft_2026-04-16.xml) returned conventional interventional studies, not a standalone ISRCTN record for the CRIS database; status remains TRUE.	Response for Active cohortAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Ongoing recruitment Recommended	No	Field-cited	ClinicalTrials.gov https://clinicaltrials.gov Page: https://clinicaltrials.gov/api/v2/studies?query.term=BSMHFT&pageSize=5 ongoing_recruitment=FALSE: CRIS is an EHR research database, not a single recruiting cohort protocol; ClinicalTrials.gov API returns interventional/observational studies at the Trust but none define CRIS itself as an open-recruitment cohort.	Response for Ongoing recruitmentAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Refreshed cohort Recommended	No	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Abstract “allowing in-depth secondary analysis of both numerical, string and free text data, whilst preserving anonymity through technical and procedural safeguards.” Page: https://doi.org/10.1186/1471-244X-9-51 No evidence of a discrete prospective cohort refreshment protocol separate from live EHR updates → is_refreshed=FALSE.	Response for Refreshed cohortAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Recontact success rate Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: Not published as a CRIS database metric on reviewed pages.	Response for Recontact success rateAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Retention rate Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: Not applicable as a closed-cohort retention statistic for this resource type.	Response for Retention rateAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Published references Recommended	doi:10.1186/1471-244X-9-51	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Citation “10.1186/1471-244X-9-51” Page: https://doi.org/10.1186/1471-244X-9-51 BSMHFT CRIS page credits South London and Maudsley NHS FT / King's College London for the original CRIS design; Stewart et al. 2009 is the foundational open-access cohort profile for the tool class. DPUK cohort directory CRIS search (https://data.dpuk.ukserp.ac.uk/cohortdirectory/Search?q=CRIS) did not surface an additional BSMHFT-specific DOI for this array.	Response for Published referencesAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Notes Recommended	BSMHFT serves a culturally and socially diverse population of over a million people across Birmingham and Solihull; the catchment is described as ethnically diverse with areas of high deprivation. CRIS is one of 12 participating NHS mental health trusts in the national CRIS Network.	Field-cited	CRIS Network https://crisnetwork.co Section: Member trust blurb “Birmingham and Solihull Mental Health NHS Foundation Trust provides mental health care to those people living in Birmingham and Solihull who are experiencing mental health problems.” Page: https://crisnetwork.co/ CRIS Network registry corroborates BSMHFT as a participating member trust alongside the Trust-authored pages. BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: CRIS Network “CRIS is used by 12 NHS Mental Health Trusts across the country.” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Second provenance row documents national network membership referenced in notes. BSMHFT — Who we are https://www.bsmhft.nhs.uk/about-us/who-we-are/ Section: Population and diversity “We serve a culturally and socially diverse population of over a million, spread over 172 square miles, have an annual budget of £760 million and a dedicated workforce of more than 6,000 staff – making us one of the largest and most complex mental health foundation trusts in the country.” Page: https://www.bsmhft.nhs.uk/about-us/who-we-are/	Response for NotesAccurateNeeds correctionNot sureDoes not apply No response selected	No notes

3D cohort mapping

Consent, characterisation, and data availability axes used on the cohort map.

Field	Current value	Evidence	Source evidence	Response	Notes / correction
Consent level (axis) Required	2 — Section 251 / CAG (pseudonymised, no individual consent)	Field-cited	BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: National Data Opt-out “If you would prefer your de-identified notes to not be included, we are advising you to use the 'National Data Opt-out' system here https://your-data-matters.service.nhs.uk/.” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Decision tree: (1) Individual-level clinical information exists within the Trust record system → identifiable within the controlled system (YES). (2) Secondary use is framed as de-identified record reuse with an opt-out (not affirmative study-specific consent for each project) → aligns with the NHS confidential/pseudonymous secondary-use model described for UK CRIS implementations; scored conservatively as consent_level=2 per docs/data-dictionary.md (no documented cohort-wide recontact consent for CRIS inclusion).	Response for Consent level (axis)AccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Characterisation depth (axis) Required	1 — Routine EHR	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Methods “All clinical data, including free text, are available for analysis in the form of anonymised datasets.” Page: https://doi.org/10.1186/1471-244X-9-51 Supporting evidence that CRIS-type resources are EHR-derived secondary datasets, not a deep phenotyping interview cohort. BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: What is CRIS? “CRIS does not involve the collection of any new data.” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Characterisation tree step 1: resource is derived from routine Rio EHR for secondary analysis without a described research-only validated instrument battery → characterisation_depth=1 (Routine EHR), consistent with verified CRIS SLaM scoring.	Response for Characterisation depth (axis)AccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Data availability (axis) Required	1 — Clinical records only	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Derivation “N/A — derived score” Page: https://doi.org/10.1186/1471-244X-9-51 Mechanical derivation per docs/data-dictionary.md: hasResearch and hasBiological and hasAdvanced are all FALSE with has_linked_health_records=FALSE for an NHS EHR archive → data_availability=1.	Response for Data availability (axis)AccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Cohort map group (derived) Recommended	Group 4	Internal	Internal catalogue field	—	—
Population type Recommended	Data resource	Not published	DIGIT Cohort Portfolio Review — population type and engagement classification (Aug 2026) Classified data_resource in the DIGIT cohort portfolio review (Aug 2026). De-identified NHS trust electronic health record research database — a clinical records resource, not a recruited cohort.	Response for Population typeAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Industry engagement status Recommended	Unknown	Not published	Searched — not published UNSOURCEABLE: industry engagement status is an organisational property of the custodian and is not publicly documented; default 'unknown' pending a cohort-owner meeting.	Response for Industry engagement statusAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Parent cohort / programme Recommended	No value held	No source yet	No citation linked to this field yet.	Response for Parent cohort / programmeAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
TWiCs eligible Recommended	No	Not published	twics_eligible=FALSE per schema definition (requires consent_level=4); this resource is consent_level=2.	Response for TWiCs eligibleAccurateNeeds correctionNot sureDoes not apply No response selected	No notes

Data modalities

Field	Current value	Evidence	Source evidence	Response	Notes / correction
Questionnaire / interview Recommended	No	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Methods “We describe the development of the South London and Maudsley NHS Foundation Trust (SLAM) Biomedical Research Centre (BRC) Case Register Interactive Search tool (CRIS) which allows research-accessible datasets to be derived from SLAM, the largest provider of secondary mental healthcare in Europe.” Page: https://doi.org/10.1186/1471-244X-9-51 FALSE per data-dictionary: CRIS is an EHR secondary-use tool, not a named research PROM battery administered under a cohort protocol.	Response for Questionnaire / interviewAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Cognitive testing Recommended	No	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Methods “All clinical data, including free text, are available for analysis in the form of anonymised datasets.” Page: https://doi.org/10.1186/1471-244X-9-51 FALSE: no evidence of a research-grade cognitive test battery programme as a defining modality.	Response for Cognitive testingAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Physical measures Recommended	No	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Results “The most common assigned primary diagnoses were within the ICD mood disorders (n = 12,756) category followed by schizophrenia and related disorders (8158), substance misuse (7749), neuroses (7105) and organic disorders (6414).” Page: https://doi.org/10.1186/1471-244X-9-51 FALSE: counts are diagnoses from clinical records, not a structured physical measurement research programme.	Response for Physical measuresAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Biosamples Recommended	No	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Abstract “allowing in-depth secondary analysis of both numerical, string and free text data, whilst preserving anonymity through technical and procedural safeguards.” Page: https://doi.org/10.1186/1471-244X-9-51 FALSE: no biobanking modality described for CRIS as an EHR resource.	Response for BiosamplesAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Genomic data Recommended	No	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Abstract “allowing in-depth secondary analysis of both numerical, string and free text data, whilst preserving anonymity through technical and procedural safeguards.” Page: https://doi.org/10.1186/1471-244X-9-51 FALSE: no genomics archive described.	Response for Genomic dataAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Omics Recommended	No	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Abstract “allowing in-depth secondary analysis of both numerical, string and free text data, whilst preserving anonymity through technical and procedural safeguards.” Page: https://doi.org/10.1186/1471-244X-9-51 FALSE: no omics modality described.	Response for OmicsAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Imaging Recommended	No	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Abstract “allowing in-depth secondary analysis of both numerical, string and free text data, whilst preserving anonymity through technical and procedural safeguards.” Page: https://doi.org/10.1186/1471-244X-9-51 FALSE: CRIS profile concerns clinical records, not imaging archives.	Response for ImagingAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Wearable / sensor Recommended	No	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Abstract “allowing in-depth secondary analysis of both numerical, string and free text data, whilst preserving anonymity through technical and procedural safeguards.” Page: https://doi.org/10.1186/1471-244X-9-51 FALSE: no wearable programme described.	Response for Wearable / sensorAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Digital phenotyping Recommended	No	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Abstract “allowing in-depth secondary analysis of both numerical, string and free text data, whilst preserving anonymity through technical and procedural safeguards.” Page: https://doi.org/10.1186/1471-244X-9-51 FALSE per data-dictionary: passive smartphone/sensor digital phenotyping is not established from clinical free-text NLP alone.	Response for Digital phenotypingAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Linked health records Recommended	No	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Overlap resolution “N/A — dictionary rule” Page: https://doi.org/10.1186/1471-244X-9-51 FALSE per docs/data-dictionary.md: NHS EHR research copies use has_nhs_linkage / specific linkage flags; has_linked_health_records is for separate linked administrative research datasets.	Response for Linked health recordsAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Biosample types Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: No biosample_types array documented for BSMHFT CRIS.	Response for Biosample typesAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Genotyping platform Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: No genotyping platform documented.	Response for Genotyping platformAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Imaging modalities Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: No imaging_modalities research archive documented for CRIS.	Response for Imaging modalitiesAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Mental health measures Recommended	No value held	Not published	Searched — not published UNSOURCEABLE as a stable TEXT[] inventory: routine Rio fields may contain scores, but the Trust CRIS page does not publish an enumerated measure list suitable for mental_health_measures[].	Response for Mental health measuresAccurateNeeds correctionNot sureDoes not apply No response selected	No notes

Data subcategories

Structured modality and subcategory rows used alongside the high-level data-type flags.

Field	Current value	Evidence	Source evidence	Response	Notes / correction
Data subcategories Recommended List key data subcategories using distinct rows for category markers, named questionnaire/interview instruments, biospecimen types, omics/genomics data products, imaging modalities, sensor streams, and linked-record types.	No value held	No source yet	No citation linked to this field yet.	Response for Data subcategoriesAccurateNeeds correctionNot sureDoes not apply No response selected	No notes

Field

Current value

Evidence

Source evidence

Response

Notes / correction

Data subcategories

Recommended

List key data subcategories using distinct rows for category markers, named questionnaire/interview instruments, biospecimen types, omics/genomics data products, imaging modalities, sensor streams, and linked-record types.

No value held

No source yet

No citation linked to this field yet.

AccurateNeeds correctionNot sureDoes not apply

Consent and use permissions

Specific use permissions separate from the 3D consent-level axis.

Field	Current value	Evidence	Source evidence	Response	Notes / correction
Consent and use permissions Recommended Confirm health/biomedical research use, industry/commercial consideration, non-commercial restrictions, governance modifiers, recontact, trial approach, biosample use, linkage, sharing, international transfer, and any Section 251/CAG support.	No value held	No source yet	No citation linked to this field yet.	Response for Consent and use permissionsAccurateNeeds correctionNot sureDoes not apply No response selected	No notes

Field

Current value

Evidence

Source evidence

Response

Notes / correction

Consent and use permissions

Recommended

Confirm health/biomedical research use, industry/commercial consideration, non-commercial restrictions, governance modifiers, recontact, trial approach, biosample use, linkage, sharing, international transfer, and any Section 251/CAG support.

No value held

No source yet

No citation linked to this field yet.

AccurateNeeds correctionNot sureDoes not apply

Access pathways

One or more routes by which researchers can request or analyse data.

Field	Current value	Evidence	Source evidence	Response	Notes / correction
Access pathways Recommended Confirm all data access pathways, including route, access level, TRE/SDE or download/API environment, DAC review, collaboration requirements, data sharing agreements, output checking, timelines, and fees.	No value held	No source yet	No citation linked to this field yet.	Response for Access pathwaysAccurateNeeds correctionNot sureDoes not apply No response selected	No notes

Field

Current value

Evidence

Source evidence

Response

Notes / correction

Access pathways

Recommended

Confirm all data access pathways, including route, access level, TRE/SDE or download/API environment, DAC review, collaboration requirements, data sharing agreements, output checking, timelines, and fees.

No value held

No source yet

No citation linked to this field yet.

AccurateNeeds correctionNot sureDoes not apply

Within-cohort coverage

Aggregate counts or percentages showing how broadly data, consent, or access characteristics apply within the cohort.

Field	Current value	Evidence	Source evidence	Response	Notes / correction
Within-cohort coverage metrics Recommended Provide numerator, denominator, unit type, numerator/denominator exactness qualifiers, denominator type, basis, date/release, original source wording, and whether each metric is marginal, joint, conditional, or a release total.	No value held	No source yet	No citation linked to this field yet.	Response for Within-cohort coverage metricsAccurateNeeds correctionNot sureDoes not apply No response selected	No notes

Field

Current value

Evidence

Source evidence

Response

Notes / correction

Within-cohort coverage metrics

Recommended

Provide numerator, denominator, unit type, numerator/denominator exactness qualifiers, denominator type, basis, date/release, original source wording, and whether each metric is marginal, joint, conditional, or a release total.

No value held

No source yet

No citation linked to this field yet.

AccurateNeeds correctionNot sureDoes not apply

Linkage and access

Field	Current value	Evidence	Source evidence	Response	Notes / correction
NHS linkage Recommended	Yes	Field-cited	BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: Rio EHR “CRIS allows us to safely and securely retrieve data from the Trusts Electronic Medical Record System (Rio), de-identify it to protect service user identities, and then upload it to a secure database.” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ TRUE: resource is built from the Trust NHS electronic patient record system.	Response for NHS linkageAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
GP linkage Recommended	No	Not published	Searched — not published UNSOURCEABLE as TRUE: BSMHFT CRIS pages reviewed do not document approved GP-primary-care linkages analogous to SLaM linkage subpages; left FALSE by default.	Response for GP linkageAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Death registry linkage Recommended	No	Not published	Searched — not published UNSOURCEABLE as TRUE: No ONS mortality / death-registry linkage paragraph found on reviewed BSMHFT CRIS pages; left FALSE.	Response for Death registry linkageAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Education linkage Recommended	No	Not published	Searched — not published UNSOURCEABLE as TRUE: No education/NPD linkage paragraph found on reviewed BSMHFT CRIS pages; left FALSE.	Response for Education linkageAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Data access mechanism Recommended	direct_application	Field-cited	BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: UKCRIS applications “All projects wishing to use CRIS are required to submit a written application via the UKCRIS system.” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ direct_application chosen because access is via a formal written application workflow (UKCRIS) rather than an open bulk download.	Response for Data access mechanismAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
TRE platform Recommended	CRIS (BSMHFT secure research database; UKCRIS application route)	Field-cited	BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: UKCRIS governance “All projects wishing to use CRIS are required to submit a written application via the UKCRIS system.” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ tre_platform string summarises CRIS product plus Trust secure-database / UKCRIS governance language on the page.	Response for TRE platformAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Data dictionary URL Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: No public data_dictionary_url for BSMHFT CRIS identified on reviewed pages (no HDR UK dataset record captured for this Trust instance).	Response for Data dictionary URLAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Data access timeline (days) Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: Trust CRIS page does not publish a numeric median application-to-access timeline.	Response for Data access timeline (days)AccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Data access cost Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: No public tariff captured on reviewed Trust CRIS page.	Response for Data access costAccurateNeeds correctionNot sureDoes not apply No response selected	No notes

Participant profile and dates

Field	Current value	Evidence	Source evidence	Response	Notes / correction
Age distribution Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: No extractable age_distribution JSON on reviewed BSMHFT CRIS / Who we are pages.	Response for Age distributionAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Sex distribution Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: No extractable sex_distribution JSON on reviewed BSMHFT CRIS / Who we are pages.	Response for Sex distributionAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Ethnicity distribution Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: Who we are discusses diversity narratively but does not publish an ethnicity_distribution JSON object.	Response for Ethnicity distributionAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Smoking status distribution Recommended	No value held	No source yet	No citation linked to this field yet.	Response for Smoking status distributionAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Median age Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: No median age published on reviewed BSMHFT CRIS / Who we are pages.	Response for Median ageAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Percent female Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: No percent_female published on reviewed pages.	Response for Percent femaleAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Percent non-white Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: Diversity is described narratively on Who we are without a percent_non_white statistic.	Response for Percent non-whiteAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Geographic coverage Recommended	single_site	Field-cited	BSMHFT — Who we are https://www.bsmhft.nhs.uk/about-us/who-we-are/ Section: Who we are “Birmingham and Solihull Mental Health NHS Foundation Trust provides a comprehensive health care service to those people living in Birmingham and Solihull who are experiencing mental health problems.” Page: https://www.bsmhft.nhs.uk/about-us/who-we-are/ geographic_coverage=single_site: CRIS instance is bounded to one NHS provider trust catchment (Birmingham and Solihull).	Response for Geographic coverageAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Follow-up duration Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: Rio record time span / earliest coverage date for BSMHFT CRIS not stated on reviewed CRIS page.	Response for Follow-up durationAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Last data collection date Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: Live EHR-backed resource without a single published last_data_collection_date on reviewed pages.	Response for Last data collection dateAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Recruitment start date Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: Administrative EHR resource — not a prospective cohort with recruitment_start_date.	Response for Recruitment start dateAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Recruitment end date Recommended	No value held	Not published	Searched — not published UNSOURCEABLE: Not applicable for this resource type.	Response for Recruitment end dateAccurateNeeds correctionNot sureDoes not apply No response selected	No notes

Diagnosis areas

Mental health diagnosis areas represented in this cohort.

Field	Current value	Evidence	Source evidence	Response	Notes / correction
Diagnosis area: Schizophrenia Recommended Confirm this diagnosis area applies and estimated N if shown.	Schizophrenia · Psychotic Disorders	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Results “schizophrenia and related disorders (8158)” Page: https://doi.org/10.1186/1471-244X-9-51 Supports psychotic-disorder coverage in CRIS-type registers; estimated_n NULL for BSMHFT-specific counts. BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: Rio EHR scope “CRIS allows us to safely and securely retrieve data from the Trusts Electronic Medical Record System (Rio), de-identify it to protect service user identities, and then upload it to a secure database.” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ cohort_diagnosis_areas row (schizophrenia spectrum) supported by Trust-wide mental health EHR coverage.	Response for Diagnosis area: SchizophreniaAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Diagnosis area: Major depressive disorder Recommended Confirm this diagnosis area applies and estimated N if shown.	Major depressive disorder · Mood Disorders	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Results “The most common assigned primary diagnoses were within the ICD mood disorders (n = 12,756) category followed by schizophrenia and related disorders (8158), substance misuse (7749), neuroses (7105) and organic disorders (6414).” Page: https://doi.org/10.1186/1471-244X-9-51 Diagnosis-area row documents coverage of mood disorders in CRIS-type ICD-coded registers; estimated_n set NULL because counts are SLaM-register illustration, not a BSMHFT-specific audited census. BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: Rio EHR scope “CRIS allows us to safely and securely retrieve data from the Trusts Electronic Medical Record System (Rio), de-identify it to protect service user identities, and then upload it to a secure database.” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ cohort_diagnosis_areas row (MDD) indicates the CRIS database can contain routine mental health ICD-coded presentations from Trust clinical records.	Response for Diagnosis area: Major depressive disorderAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Diagnosis area: Generalised anxiety disorder Recommended Confirm this diagnosis area applies and estimated N if shown.	Generalised anxiety disorder · Anxiety Disorders	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Results “neuroses (7105)” Page: https://doi.org/10.1186/1471-244X-9-51 'Neuroses' ICD tabulation in the foundational CRIS register paper is used as documentary support that anxiety-spectrum coded presentations exist in CRIS-type data; mapped to GAD bucket conservatively; estimated_n NULL for BSMHFT-specific counts. BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: Rio EHR scope “CRIS allows us to safely and securely retrieve data from the Trusts Electronic Medical Record System (Rio), de-identify it to protect service user identities, and then upload it to a secure database.” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ cohort_diagnosis_areas row (GAD proxy) supported by Trust-wide mental health EHR coverage.	Response for Diagnosis area: Generalised anxiety disorderAccurateNeeds correctionNot sureDoes not apply No response selected	No notes
Diagnosis area: Substance use disorders Recommended Confirm this diagnosis area applies and estimated N if shown.	Substance use disorders · Substance Use	Field-cited	Stewart R et al. 2009 — SLAM BRC Case Register / CRIS (BMC Psychiatry) https://doi.org/10.1186/1471-244X-9-51 Section: Results “substance misuse (7749)” Page: https://doi.org/10.1186/1471-244X-9-51 Phase B NEW row: substance misuse diagnoses are explicitly tabulated for a CRIS-type register; added for BSMHFT CRIS with estimated_n NULL. BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: Rio EHR scope “CRIS allows us to safely and securely retrieve data from the Trusts Electronic Medical Record System (Rio), de-identify it to protect service user identities, and then upload it to a secure database.” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ cohort_diagnosis_areas row (substance use) supported by Trust-wide mental health EHR coverage plus ICD tabulations evidenced generically for CRIS-type registers (see estimated_n provenance).	Response for Diagnosis area: Substance use disordersAccurateNeeds correctionNot sureDoes not apply No response selected	No notes

Linked sites

Sites contributing participants or data to this cohort.

Field	Current value	Evidence	Source evidence	Response	Notes / correction
Linked site: Birmingham and Solihull Mental Health NHS Foundation Trust Recommended	Birmingham and Solihull Mental Health NHS Foundation Trust · West Midlands	Field-cited	BSMHFT — Clinical Record Interactive Search (CRIS) page https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ Section: Opening “Birmingham and Solihull Mental Health NHS Foundation Trust have implemented a system called Clinical Record Interactive Search (CRIS).” Page: https://www.bsmhft.nhs.uk/about-us/research-and-development/clinical-record-interactive-search-cris/ cohort_sites links the cohort to site_id=51 (BSMHFT) as the Trust that hosts this CRIS instance.	Response for Linked site: Birmingham and Solihull Mental Health NHS Foundation TrustAccurateNeeds correctionNot sureDoes not apply No response selected	No notes

Verification metadata

Internal catalogue status — for reference only.

Field	Current value	Evidence	Source evidence	Response	Notes / correction
Verification status Recommended	unverified	Internal	Internal catalogue field	—	—
Last verified Recommended	16 Apr 2026	Internal	Internal catalogue field	—	—
Data source Recommended	Verified Apr 2026 from BSMHFT CRIS and Who we are pages, CRIS Network members listing, Stewart et al. 2009 (BMC Psychiatry) foundational CRIS publication, ClinicalTrials.gov API v2 (BSMHFT query), ISRCTN API (BSMHFT query), and DPUK cohort directory search (no BSMHFT-specific CRIS dataset entry located). No trust-specific published cohort profile paper with patient counts was identified in the reviewed public pages.	Internal	Internal catalogue field	—	—